How It Works: Committee Review

Jiffy Events provides a comprehensive, easy-to-use committee review solution for technology conferences, film festivals, award nominations, and more.  Our seamless submission and review features present a simple, modern interface for your review team so they can complete their scoring quickly and easily.  We will save time and headaches for your entire team.  If you have questions or encounter any uncertainty along the way, we are always happy to help.  Simply reach out to us using the contact form, or take advantage of our complimentary concierge setup.

1. Collect Submissions

Use our intuitive form builder to collect and store your submissions securely in the cloud.  For more information on this process, see How It Works: Submissions.

2. Configure Scoring

Use our default scoring criteria, or create your own.  You can add any number of scoring dimensions, but we recommend between 3 and 5 criteria.  This number will provide the scoring detail you need, while keeping it simple for the review team.  We’ll take care of combining and averaging the scores for your reviewers, and all the submissions.  Examples of scoring criteria might be “Authority of Speaker”, “Relevance of Proposed Topic”, or “Technical Expertise”.  And for each of these criteria, reviewers would provide a rating.  For example, the “Technical Expertise” criteria might have five possible ratings:  Poor, Fair, Average, Good, and Excellent.

3. Add Reviewers

Adding review users is simple.  All you need is their email address.  Each reviewer receives their own unique, secure scoring URL.  They won’t need to keep track of yet another login, and they won’t need to navigate any cumbersome menu options to reach their scoring list.  They simply click a link in an email, and they’re ready to score.

4. Assign Sessions

Reviewer assignment is flexible and easy to administer.  You can have all reviewers score every submission.  Or, you can divide the submissions by track, topic, or even randomly.  You can have every submission scored by at least two reviewers.  Whatever your review and scoring process is, we can support it.

5. Notify Reviewers

With our message templates, you can compose pre-formatted yet personalized messages to send to your review team.  You might create a welcome email with review instructions and their personal scoring link, plus another to remind them when the scoring deadline is approaching, and a final message to thank them for their participation.

6. Review and Score

Each of your reviewers receives a secure, personal URL to conduct their scoring.  This link takes them to a clean, simple scoring page where they see a list of all the submissions to be scored.  They can start and stop the process at any time, without worrying about saving their work or losing data.  Reviewers rate each submission on the scoring criteria you’ve defined, and can also enter feedback or notes for each submission.  Since scoring happens real-time in the cloud, administrators always have an up-to-date picture of the current status for each reviewer: who has started, who’s finished, and who might need a reminder.

Next Steps

Once your submissions have been collected and reviewed, you can organize and tag submissions within the system, download, and even send acceptance or rejection notifications right from the system if you wish.  We offer several ways of tagging and grouping your submissions, saving time and mistakes along the way.  Your submissions and their related scores and notes are stored securely in the cloud, but at any time you are welcome to export all of your submission and review information in a portable CSV format.  After all, it’s your data.