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Getting Started with Jiffy Events

signup1. Create An Account

With Jiffy Events, you can start collecting submissions right now! Simply sign up for our trial account, and a simple submissions form will be automatically created for you. You can adjust the form if you like, or just start using it.

2. Collect Submissions

Yes, it really is that simple.  You may wish to upload a logo or change your form a little, or set up an extra email notification, but you don’t have to.  You’ve got a personalized, secure submissions form that’s ready to go.  Just share the URL and start collecting submissions right now.  Wait, you say your current submissions process is a bit complicated and you’d rather have someone set that up for you?  No problem.  We offer a FREE concierge setup service to get you going.  All you have to do is ask.

online submissions formNext Steps

When you’re ready, you can add your reviewer accounts, set up your scoring criteria, and all the rest.   Take it as slow or as fast as you like.  Have a look at the “How It Works” links on the right, for more detail on the submission and review process.

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How It Works: Committee Review

Jiffy Events provides a comprehensive, easy-to-use committee review solution for technology conferences, film festivals, award nominations, and more.  Our seamless submission and review features present a simple, modern interface for your review team so they can complete their scoring quickly and easily.  We will save time and headaches for your entire team.  If you have questions or encounter any uncertainty along the way, we are always happy to help.  Simply reach out to us using the contact form, or take advantage of our complimentary concierge setup.

1. Collect Submissions

Use our intuitive form builder to collect and store your submissions securely in the cloud.  For more information on this process, see How It Works: Submissions.

2. Configure Scoring

Use our default scoring criteria, or create your own.  You can add any number of scoring dimensions, but we recommend between 3 and 5 criteria.  This number will provide the scoring detail you need, while keeping it simple for the review team.  We’ll take care of combining and averaging the scores for your reviewers, and all the submissions.  Examples of scoring criteria might be “Authority of Speaker”, “Relevance of Proposed Topic”, or “Technical Expertise”.  And for each of these criteria, reviewers would provide a rating.  For example, the “Technical Expertise” criteria might have five possible ratings:  Poor, Fair, Average, Good, and Excellent.

3. Add Reviewers

Adding review users is simple.  All you need is their email address.  Each reviewer receives their own unique, secure scoring URL.  They won’t need to keep track of yet another login, and they won’t need to navigate any cumbersome menu options to reach their scoring list.  They simply click a link in an email, and they’re ready to score.

4. Assign Sessions

Reviewer assignment is flexible and easy to administer.  You can have all reviewers score every submission.  Or, you can divide the submissions by track, topic, or even randomly.  You can have every submission scored by at least two reviewers.  Whatever your review and scoring process is, we can support it.

5. Notify Reviewers

With our message templates, you can compose pre-formatted yet personalized messages to send to your review team.  You might create a welcome email with review instructions and their personal scoring link, plus another to remind them when the scoring deadline is approaching, and a final message to thank them for their participation.

6. Review and Score

Each of your reviewers receives a secure, personal URL to conduct their scoring.  This link takes them to a clean, simple scoring page where they see a list of all the submissions to be scored.  They can start and stop the process at any time, without worrying about saving their work or losing data.  Reviewers rate each submission on the scoring criteria you’ve defined, and can also enter feedback or notes for each submission.  Since scoring happens real-time in the cloud, administrators always have an up-to-date picture of the current status for each reviewer: who has started, who’s finished, and who might need a reminder.

Next Steps

Once your submissions have been collected and reviewed, you can organize and tag submissions within the system, download, and even send acceptance or rejection notifications right from the system if you wish.  We offer several ways of tagging and grouping your submissions, saving time and mistakes along the way.  Your submissions and their related scores and notes are stored securely in the cloud, but at any time you are welcome to export all of your submission and review information in a portable CSV format.  After all, it’s your data.

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How It Works: Call For Papers

Jiffy Events provides feature-rich, online submission forms for conferences, film festivals, award nominations, and more.  Our cloud-based form builder gets you up and running quickly, with a form that matches your workflow perfectly.  The Jiffy Events submissions process is outlined on this page.  If you have questions or encounter any uncertainty along the way, we are always happy to help.  Simply reach out to us using the contact form, or take advantage of our complimentary concierge setup.

1 – Review Your Default Submissions Form

When you create your account with Jiffy Events, a basic online submissions form is created for you.  Take a look at the questions on the form, by navigating to Sessions -> Fields.  If the default fields are sufficient, you’re ready to go!  Simply enable the form using the button on the main Submissions page, and follow the nearby “see them here” link to view the form.

web-based submissions form builder2 – Add or Change Fields

If you’d like to collect additional information with your submissions form, you can add fields on the Sessions -> Fields screen.  Simply click the “add session field” link at the top of the fields list.  You can drag fields on this page, to re-order your form.  To modify a field, just click the name of the field and you will be presented with a screen for editing that field.  You can control required fields and visibility from this screen.  To see the form as your users will see it, use the link on the Sessions screen that says “see them [here]”.

3 – Group Fields

You may wish to organize your form into sections.  To create field groups, use the “add field group” link at the top of the fields list.  You can add one or more field groups, to arrange your form in sections.  For example, “Speaker Information”, “Proposed Topic”, and “Agreements”.  You can drag form fields between groups, and reorder them within a group.  If you don’t want to use the grouping feature, simply leave the fields in the default group.

4 – Enable Your Form

Your submissions form is enabled by default, when you create your account.  You can enable and disable your form on the Sessions screen, using the Enable/Disable button.  If you want to enforce a precise schedule for opening and closing submissions, simply use the Enable/Disable feature to control when submissions are accepted.

custom form builder for web submissions

5 – Collect Submissions

Once you have updated and enabled your form, you’re ready to start collecting submissions.  Use the “see them [here]” link on the Sessions form to visit your public submissions form.  Make a note of the URL, as it is unique to your form.  Share this URL with your audience so they can use the form.  Link to it from your website, send it in emails, and share it via social media.  You will be notified by email whenever a new submission is received.

Next Steps

After collecting your online submissions, you will typically wish to review and select the best ones. Jiffy Events provides a full-featured review and selection system for your selection committee will love.  Your submissions are already available in the review database.  To get started, all you need to do is configure a few items in the review section.  For a detailed look at this process, see:

How It Works: Review

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How It Works: Audience Voting

  1. Enable the Public Voting feature
  2. Set your voting limits
  3. Upload your voter list
  4. Compose and send voting instructions
  5. Collect votes
  6. Select the top submissions

Crowdsourced Content.  Give your attendees a say in developing the program.  With Jiffy Events, you can enable attendee voting on submitted sessions.   You choose the total number of votes available to an attendee, as well as the total votes that can be cast for a single session.  Voting reports show you the top-voted sessions, in real time.

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How It Works: For Reviewers

This is your submission list.

Jiffy Events provides an easy-to-use committee review solution. As a reviewer, you’ll see a clean, modern interface. It is easy to score submissions and enter review notes, and you won’t need to wrestle with another username & password that’s only used once a year.

1. Get Your Link

Look for an email from your conference organizers, with your custom review link. (Every reviewer receives their own, unique URL.) Click the link to get started.

2. View Your Submission List

You’ll be taken to the Jiffy system and you will see your review page. Information about the event (name, logo, etc) are at the top of the page, and you’ll see a list of submissions which are waiting for your review. Along the right side, you’ll see your review information, including your email address and the number of sessions assigned to you.

3. Score Your Sessions

         Viewing One Submission

Your assigned sessions are listed in boxes on your review page. Each submission is shown with the first few characters of the submission title, as well as a “score” link. You can click either one, to begin scoring.

When you click a submission, all of the information appears in a grey and white form on your screen. For longer submissions, you may need to scroll down to see all of the info, as well as the scoring criteria. Read over the submission and scroll down to the bottom “Scoring” section, to score.

You will see one or more scoring criteria listed. To score, select the response to each criteria that seems best to you. When you enter a score for each criteria, the background will turn green for that item. Click “Finished Scoring” to close this submission and return to your list. When you have scored a submission, it will turn green in your list. (If a submission is shown in yellow, you have only scored some of the criteria. That is, you have not scored it completely.) When your whole list is green, you’re finished.

4. Add Review Notes

Scoring a Submission

If desired, you can add comments on a submission using the “Reviewer Comments” button. Open a submission, and this is located just below the submission, and above the scoring criteria. Check with your conference organizers, to see whether your notes are kept private or will be shared with the submitter.

Next Steps

Once your scores have been collected, let the organizers know you’ve completed your review. If they have additional steps for you, they’ll let you know. Thank you for your help!