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Spreadsheet Alternatives

Are you currently managing your events, conferences, and festivals with spreadsheets and emails?

Event planning requires an unerring attention to detail. One mistake can result in schedule problems, unhappy speakers, and disgruntled attendees. The tools that event planners often rely on – namely spreadsheets and email – create hours of additional administrative work and don’t yield the seamless results needed. Documents must be constantly updated and effective collaboration with partners and multiple planners is hard. When you’re coordinating outside speakers, session proposals, and audience voting, the process only gets more complex.

Jiffy Events offers meeting planners a process alternative. This simple, affordable cloud-based software can be used for a single event or across your events portfolio to:

  • Solicit panel suggestions and session proposals from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the session review process into a single dashboard that minimizes hassles for busy reviewers
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

And don’t worry: if you’re making the transition from manual event tracking to digital for the first time, we can support you every step of the way from helping you to import data to providing software training.

Are you ready to streamline your event administration? Contact Jiffy Events today to arrange a free trial or discuss your needs with an experienced event technology consultant.

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TEDx Events

TED Talks revolutionized our idea of how a speaker could impact the world. The TEDx brand has allowed enthusiasts from cities around the globe to put together regional or topical versions of TED forums. From medicine and education to environmental science and Silicon Valley’s latest startups, TEDx provides an outlet for people doing interesting things to share their work and passions.

But TEDx is organized by volunteers. These busy, talented people have important demands on their time: companies, jobs, families, and other community commitments. As a result, having a streamlined process to manage the TEDx event is essential. Spreadsheets, emails, and phone calls aren’t enough. Instead, your TEDx team needs an integrated event management tool to help with everything from soliciting session submissions to communicating with speakers.

Jiffy Events gives the teams producing TEDx events the power to:

  • Solicit panel suggestions and session proposals from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the session review process into a single dashboard that minimizes hassles for busy reviewers
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

Are you ready to streamline your TEDx event administration? Contact Jiffy Events today to arrange a free trial.

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Technology Conferences

In the tech world, conferences play a critical role in launching new products and startups, sharing best practices, and creating a forum for the community to come together and solve big problems.

Yet event planners often find that the logistics of planning a technology conference are overwhelming. This discerning audience of tech-savvy users demands the latest in event planning options, from the online submission of panel proposals to audience voting and crowdsourcing of sessions.

Spreadsheets and emails aren’t enough to keep you organized and facilitate smooth communications with all of a major event’s key stakeholders. It’s important for technology event planners to have the right tools to eliminate needless administrative work, and allow them to focus on delivering a high-quality attendee experience.

Jiffy’s event management software makes it easy to manage the most important activities related to tech conferences:

  • Solicit panel suggestions and session proposals from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the session review process into a single dashboard that minimizes hassles for busy reviewers
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

Are you looking for the best integrated event software option for speaker management, audience voting, and schedule building for your next technology conference? Contact Jiffy Events today to arrange a free trial or discuss your needs with an experienced event technology consultant.

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Academic Conferences

Organizing an academic conference is daunting. Conferences showcase the biggest names in your academic field and allow researchers to share cutting-edge work. From collecting abstracts to managing submissions to communicating with speakers, there are numerous logistical details that you need to oversee. What’s more – academic conferences are typically organized by faculty, staff, and students who are managing a full workload in addition to event planning.

Whether you’re putting together a colloquium for senior researchers or sponsoring a major academic event for hundreds of scholars, the right tools can vastly reduce your workload and increase the speed with which you can finalize event details. Jiffy Events event management software can help academic event planners:

  • Solicit Calls for Papers and Calls for Speakers from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the submission review process into a single dashboard that minimizes hassles for busy faculty, staff, and administrators
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

Are you looking for the best integrated event software option for speaker management, audience voting, and schedule building for your next academic conference? Contact Jiffy Events today to arrange a free trial or discuss your needs with an experienced event technology consultant.

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Professional Association Conferences

Trade associations play a critical role in their industries, by bringing together top companies, industry leaders, vendors, the media, and more. For many trade groups, the annual conference is their major initiative. Annual meetings provide opportunities for participants to advertise their companies, launch new products, showcase research and thought leadership, and network with their peers.

Organizing an association meeting often requires soliciting participation for a wide variety of industry stakeholders. Association conference planners rarely have the luxury of working on events full-time, and have to manage this intensive effort while balancing a demanding workload of other responsibilities. Tracking speaker submissions, gathering feedback on proposals from reviewers and the audience, and keeping track of an evolving schedule is challenging. Spreadsheets and emails just aren’t up to the task.

Association event planners and meeting managers can use Jiffy Events management software to:

  • Solicit panel suggestions and session proposals from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the session review process into a single dashboard that minimizes hassles for busy reviewers
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

Are you ready to streamline your trade association meetings and event administration? Contact Jiffy Events today to arrange a free trial or discuss your needs with an experienced event technology consultant.

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Government Events

Event planning for government audiences – whether you’re working for a federal agency or at the state or local level – requires unique expertise.

Government meeting planners often need to create events on tight timelines and with limited budgets that would make the most seasoned corporate event planners flinch. Whether you’re planning a retreat for your department or a cross-agency thought leadership session, there are numerous logistics that need to be managed. But many government meeting planners are still using spreadsheets and emails, due to limited budgets. The need for an affordable solution has kept event organized bogged down in logistical details that take hours to complete and take away from other responsibilities.

If you’re leading the efforts to plan a government event, Jiffy Events management software can be used to help you to:

  • Solicit panel suggestions and session proposals from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the session review process into a single dashboard that minimizes hassles for busy reviewers
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

Are you ready to streamline your government event administration? Contact Jiffy Events today to arrange a free trial or discuss your needs with an experienced event technology consultant.

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Internal Corporate Events

Internal corporate meeting planners often have multiple balls in the air. Your company’s schedule of events throughout the year may include different conferences, trade shows, customer meetings, and industry forums. Staying organized and on top of all your meeting logistical details is essential. In many cases, both time and money are at a premium.

But whether you’re putting together an industry event that your company is sponsoring or organizing an internal innovation session, tracking speaker submissions, gathering reviewer feedback and putting together the final schedule takes a significant amount of work. There’s no room for error. Your company’s reputation is the line if something goes wrong.

Many internal meeting planners are still using spreadsheets and emails to track event information. Others have tried event planning software but find it too complex or expensive in a time when corporate budgets are being slashed. Jiffy Events offers users an integrated event software management option that’s affordable, easy to use, and handles tasks such as:

  • Solicit panel suggestions and session proposals from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the session review process into a single dashboard that minimizes hassles for busy reviewers
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

Are you ready to streamline your company’s events management process? Contact Jiffy Events today to arrange a free trial or discuss your needs with an experienced event technology consultant.

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How It Works: Audience Voting

  1. Enable the Public Voting feature
  2. Set your voting limits
  3. Upload your voter list
  4. Compose and send voting instructions
  5. Collect votes
  6. Select the top submissions

Crowdsourced Content.  Give your attendees a say in developing the program.  With Jiffy Events, you can enable attendee voting on submitted sessions.   You choose the total number of votes available to an attendee, as well as the total votes that can be cast for a single session.  Voting reports show you the top-voted sessions, in real time.

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How It Works: For Reviewers

This is your submission list.

Jiffy Events provides an easy-to-use committee review solution. As a reviewer, you’ll see a clean, modern interface. It is easy to score submissions and enter review notes, and you won’t need to wrestle with another username & password that’s only used once a year.

1. Get Your Link

Look for an email from your conference organizers, with your custom review link. (Every reviewer receives their own, unique URL.) Click the link to get started.

2. View Your Submission List

You’ll be taken to the Jiffy system and you will see your review page. Information about the event (name, logo, etc) are at the top of the page, and you’ll see a list of submissions which are waiting for your review. Along the right side, you’ll see your review information, including your email address and the number of sessions assigned to you.

3. Score Your Sessions

         Viewing One Submission

Your assigned sessions are listed in boxes on your review page. Each submission is shown with the first few characters of the submission title, as well as a “score” link. You can click either one, to begin scoring.

When you click a submission, all of the information appears in a grey and white form on your screen. For longer submissions, you may need to scroll down to see all of the info, as well as the scoring criteria. Read over the submission and scroll down to the bottom “Scoring” section, to score.

You will see one or more scoring criteria listed. To score, select the response to each criteria that seems best to you. When you enter a score for each criteria, the background will turn green for that item. Click “Finished Scoring” to close this submission and return to your list. When you have scored a submission, it will turn green in your list. (If a submission is shown in yellow, you have only scored some of the criteria. That is, you have not scored it completely.) When your whole list is green, you’re finished.

4. Add Review Notes

Scoring a Submission

If desired, you can add comments on a submission using the “Reviewer Comments” button. Open a submission, and this is located just below the submission, and above the scoring criteria. Check with your conference organizers, to see whether your notes are kept private or will be shared with the submitter.

Next Steps

Once your scores have been collected, let the organizers know you’ve completed your review. If they have additional steps for you, they’ll let you know. Thank you for your help!