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Technology Conferences

In the tech world, conferences play a critical role in launching new products and startups, sharing best practices, and creating a forum for the community to come together and solve big problems.

Yet event planners often find that the logistics of planning a technology conference are overwhelming. This discerning audience of tech-savvy users demands the latest in event planning options, from the online submission of panel proposals to audience voting and crowdsourcing of sessions.

Spreadsheets and emails aren’t enough to keep you organized and facilitate smooth communications with all of a major event’s key stakeholders. It’s important for technology event planners to have the right tools to eliminate needless administrative work, and allow them to focus on delivering a high-quality attendee experience.

  • Jiffy’s event management software makes it easy to manage the most important activities related to tech conferences:
  • Solicit panel suggestions and session proposals from anyone, without requiring a login
  • Create a customized workflow that allows you to approve, reject, or delete submissions with ease
  • Integrate the session review process into a single dashboard that minimizes hassles for busy reviewers
  • Involve your attendees by using audience-voting features to get feedback on panels
  • Use the software’s flexible interface – including pre-designed templates – to load approved sessions into an event schedule
  • Communicate with your speakers by email from within the software to let them know their session status, discuss logistics, and more
  • Integrate your speaker management and schedule with other event management software packages for expanded functionality

Are you looking for the best integrated event software option for speaker management, audience voting, and schedule building for your next technology conference? Contact Jiffy Events today to arrange a free trial or discuss your needs with an experienced event technology consultant.

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Getting Started with Jiffy Events

signup1. Create An Account

With Jiffy Events, you can start collecting submissions right now! Simply sign up for our trial account, and a simple submissions form will be automatically created for you. You can adjust the form if you like, or just start using it.

2. Collect Submissions

Yes, it really is that simple.  You may wish to upload a logo or change your form a little, or set up an extra email notification, but you don’t have to.  You’ve got a personalized, secure submissions form that’s ready to go.  Just share the URL and start collecting submissions right now.  Wait, you say your current submissions process is a bit complicated and you’d rather have someone set that up for you?  No problem.  We offer a FREE concierge setup service to get you going.  All you have to do is ask.

online submissions formNext Steps

When you’re ready, you can add your reviewer accounts, set up your scoring criteria, and all the rest.   Take it as slow or as fast as you like.  Have a look at the “How It Works” links on the right, for more detail on the submission and review process.

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How It Works: Committee Review

Jiffy Events provides a comprehensive, easy-to-use committee review solution for technology conferences, film festivals, award nominations, and more.  Our seamless submission and review features present a simple, modern interface for your review team so they can complete their scoring quickly and easily.  We will save time and headaches for your entire team.  If you have questions or encounter any uncertainty along the way, we are always happy to help.  Simply reach out to us using the contact form, or take advantage of our complimentary concierge setup.

1. Collect Submissions

Use our intuitive form builder to collect and store your submissions securely in the cloud.  For more information on this process, see How It Works: Submissions.

2. Configure Scoring

Use our default scoring criteria, or create your own.  You can add any number of scoring dimensions, but we recommend between 3 and 5 criteria.  This number will provide the scoring detail you need, while keeping it simple for the review team.  We’ll take care of combining and averaging the scores for your reviewers, and all the submissions.  Examples of scoring criteria might be “Authority of Speaker”, “Relevance of Proposed Topic”, or “Technical Expertise”.  And for each of these criteria, reviewers would provide a rating.  For example, the “Technical Expertise” criteria might have five possible ratings:  Poor, Fair, Average, Good, and Excellent.

3. Add Reviewers

Adding review users is simple.  All you need is their email address.  Each reviewer receives their own unique, secure scoring URL.  They won’t need to keep track of yet another login, and they won’t need to navigate any cumbersome menu options to reach their scoring list.  They simply click a link in an email, and they’re ready to score.

4. Assign Sessions

Reviewer assignment is flexible and easy to administer.  You can have all reviewers score every submission.  Or, you can divide the submissions by track, topic, or even randomly.  You can have every submission scored by at least two reviewers.  Whatever your review and scoring process is, we can support it.

5. Notify Reviewers

With our message templates, you can compose pre-formatted yet personalized messages to send to your review team.  You might create a welcome email with review instructions and their personal scoring link, plus another to remind them when the scoring deadline is approaching, and a final message to thank them for their participation.

6. Review and Score

Each of your reviewers receives a secure, personal URL to conduct their scoring.  This link takes them to a clean, simple scoring page where they see a list of all the submissions to be scored.  They can start and stop the process at any time, without worrying about saving their work or losing data.  Reviewers rate each submission on the scoring criteria you’ve defined, and can also enter feedback or notes for each submission.  Since scoring happens real-time in the cloud, administrators always have an up-to-date picture of the current status for each reviewer: who has started, who’s finished, and who might need a reminder.

Next Steps

Once your submissions have been collected and reviewed, you can organize and tag submissions within the system, download, and even send acceptance or rejection notifications right from the system if you wish.  We offer several ways of tagging and grouping your submissions, saving time and mistakes along the way.  Your submissions and their related scores and notes are stored securely in the cloud, but at any time you are welcome to export all of your submission and review information in a portable CSV format.  After all, it’s your data.

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How It Works: Call For Papers

Jiffy Events provides feature-rich, online submission forms for conferences, film festivals, award nominations, and more.  Our cloud-based form builder gets you up and running quickly, with a form that matches your workflow perfectly.  The Jiffy Events submissions process is outlined on this page.  If you have questions or encounter any uncertainty along the way, we are always happy to help.  Simply reach out to us using the contact form, or take advantage of our complimentary concierge setup.

1 – Review Your Default Submissions Form

When you create your account with Jiffy Events, a basic online submissions form is created for you.  Take a look at the questions on the form, by navigating to Sessions -> Fields.  If the default fields are sufficient, you’re ready to go!  Simply enable the form using the button on the main Submissions page, and follow the nearby “see them here” link to view the form.

web-based submissions form builder2 – Add or Change Fields

If you’d like to collect additional information with your submissions form, you can add fields on the Sessions -> Fields screen.  Simply click the “add session field” link at the top of the fields list.  You can drag fields on this page, to re-order your form.  To modify a field, just click the name of the field and you will be presented with a screen for editing that field.  You can control required fields and visibility from this screen.  To see the form as your users will see it, use the link on the Sessions screen that says “see them [here]”.

3 – Group Fields

You may wish to organize your form into sections.  To create field groups, use the “add field group” link at the top of the fields list.  You can add one or more field groups, to arrange your form in sections.  For example, “Speaker Information”, “Proposed Topic”, and “Agreements”.  You can drag form fields between groups, and reorder them within a group.  If you don’t want to use the grouping feature, simply leave the fields in the default group.

4 – Enable Your Form

Your submissions form is enabled by default, when you create your account.  You can enable and disable your form on the Sessions screen, using the Enable/Disable button.  If you want to enforce a precise schedule for opening and closing submissions, simply use the Enable/Disable feature to control when submissions are accepted.

custom form builder for web submissions

5 – Collect Submissions

Once you have updated and enabled your form, you’re ready to start collecting submissions.  Use the “see them [here]” link on the Sessions form to visit your public submissions form.  Make a note of the URL, as it is unique to your form.  Share this URL with your audience so they can use the form.  Link to it from your website, send it in emails, and share it via social media.  You will be notified by email whenever a new submission is received.

Next Steps

After collecting your online submissions, you will typically wish to review and select the best ones. Jiffy Events provides a full-featured review and selection system for your selection committee will love.  Your submissions are already available in the review database.  To get started, all you need to do is configure a few items in the review section.  For a detailed look at this process, see:

How It Works: Review